1.Main Purpose of the Role
To provide administrative, financial, and compliance support across the full grant lifecycle, ensuring accurate record-keeping, timely reporting, adherence to funder requirements, and effective coordination between internal and external stakeholders.
2. Key Performance Areas
| Key Performance Areas |
Tasks and Activities |
| Grants Administration |
- Provide day-to-day administrative support for the grants and contracts.
- Maintain accurate and up-to-date grant files, agreements, amendments, and supporting documentation.
- Track grant milestones, reporting deadlines, deliverables, and key compliance requirements.
- Support the preparation, submission, and archiving of funder reports in line with funder requirements.
- Act as a point of contact between Project Managers, Finance and funder for administrative matters
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Financial and Budget Support |
- Assist Project Managers and Finance with budget preparation, revisions, and compliance checks.
- Support monthly budget monitoring by reviewing expenditure against approved budgets.
- Assist in gathering financial documentation for audits, funder reviews, and internal controls.
- Ensure financial records are aligned with funder agreements and organisational policies.
- Liaise with relevant stakeholders on the renewals of lease/MOU agreements
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| Compliance and Risk Management |
- Ensure the grant comply with funder rules, contractual terms, and organisational policies.
- Support compliance monitoring of sub-recipients, suppliers, and contractors.
- Assist in identifying, documenting, and escalating grant-related risks and non-compliance issues.
- Maintain compliance registers and support implementation of corrective actions where required.
- Stay informed of updates to funder regulations and assist with dissemination of relevant changes
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| Programme and Project Support
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- Support Project Managers with administrative inputs for proposals, work plans, and budget justifications.
- Assist with drafting and processing grant amendments, extensions, and sub-award modifications.
- Coordinate meetings, maintain action logs, and support follow-up on grant-related action items.
- Assist with preparation of supporting documentation for programme reviews and audits
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3. Qualifications and Exeprience
- Minimum: Diploma or Bachelor’s Degree in Finance, Accounting, Business Administration, Project Management, or related field.
- 2–4 years’ experience in a grants, finance, or project administration role, preferably within the non-profit sector.
- Basic understanding of funder-funded projects and grant compliance requirements.
- Experience working with budgets, financial reports, and supporting documentation.
- ERP systems exposure preferred
