Full Time

1.Main Purpose of the role To provide comprehensive, effective and holistic HR coordination support to the HR Department on all Human Resources functional outcomes. 2.Duties and Responsibilities HR Coordination Support the HR Department by providing comprehensive, holistic and effective HR coordination services on all HR functional outcomes. Support the HR Department to ensure compliance to HR policies and good codes of practice on an on-going basis. Timeous & effective communication of HR activities & requirements within the portfolio and other stakeholders. HR Projects and Initiatives Responsible for coordinating and contributing to HR projects and initiatives as may arise as part of the annual HR Workplan. Responsible for tracking of progress, reporting and stakeholder engagement on updates and progress. Employee Wellness and Benefits Support the development and annual implementation of the wellness framework and calendar. Monitor and report on the implementation of the various initiatives on the wellness framework and calendar. Coordinate, report on, and ensure compliance on the employee disability process, including engagement with the allocated service provider who managers the process. Coordinate and or assist disability committee with disability claims matters; disability tracker, follow up with death claims. HR Governance: Reporting and Meetings Generate monthly HR reports and other reports as required by the HR Department. Coordinate and support the governance process for Employment Equity meetings, training, reporting and tracking. Scheduling of HR Departmental meeting in line with the annual workplan. Responsible for minute taking and matters arising, as well as effective record keeping of HR Departmental meetings. Responsible for the generation and distribution of HR correspondence, including annual increase and performance incentive letters. General HR Duties Provide comprehensive and holistic HR Admin services to the HR team and programme on all aspects of HR from recruitment, Performance Management, Employee Relations etc, where required. Maintain all documents in HR department (recruitment, remuneration, study leave applications, attendance registers etc.). Respond to HR queries and needs as they arise and refer to the HR leadership when necessary.

Main Purpose of the Role Under the supervision of the accountant, will aid and support bookkeepers and the accountant and will also be responsible for data capturing and generating electronic payments on the banking system. Duties and Responsibilities Payment Request Process: Management and Review SAGE Intacct Receive payment request forms from various projects and internal requesters (the Client). These include invoices or per diem forms such as travel vouchers etc. Immediately capture payment request details onto the shared payment tracker. Review the payment request to validate the accuracy and completeness of the supporting documentation and to ensure compliance with Anova’s financial standard operating procedures and donor requirements. Ensure payment information is consistent with invoice, invoices are signed, originals are attached, invoices contain VAT numbers, authorised signatories have signed off on the initial reviewer and amounts, and supplier details are correct. Where expenses are charged to the ERP system, ensure all approvals have been given. Remit the payment request back to the Client where material information requires correction, such as department codes etc. Correct payment requests where outstanding information is non-material, administrative or accounting in nature, such as, spelling errors etc. Check the form as per the appropriate delegation of authority. Fraxion  Monitor the invoice receipts box, i.e. “accounts@anova.co.za”. Receive invoices from the Client or invoice receipts box. Follow the subsequent process as set out herein.Verify the correctness of the name and signature at the ‘office approval’ field. Payment Request Process: Capturing Generate a bank payment file. Download the bank payment file and import it to Nedbank electronic banking system. In circumstances where the electronic import fails, complete the import manually. Send the payment request to the respective Grants for first-level approval and to the Finance Managers for second-level approval. Once the payment has been released, download the proof of payment. Send the proof of payment to the Client. Data Capturing Capture the relevant invoices and payment request details on the shared payment tracker file. Capture invoices on the SAGE Intacct system. Stakeholder Management Follow up with internal stakeholders / requesters on a daily basis. Communicate delays with internal stakeholders / requesters within reasonable time, such as compliance-related delays. Forward proofs of payment to the internal stakeholder / requester. Compliance Ensure that compliance deadlines are met within a period of 7 (seven) business days. Provide written explanations for any delays / deviations from the given time period i.e. 7 (seven) business days. All non-compliant issues as well as documents not on file need to be addressed and cleared within the payment process deadline period. Take proactive steps to ensure that the appropriate review has been undertaken (as set out above) before submitting payments to the bookkeeper or accountant Become familiar with ALL finance policies and procedures such as procurement, petty cash, payment processes etc. Minimum Qualifications and Experience Diploma in Accounting 3 years’ financial administrative experience Experience of the Nedbank Electronic banking system. Pastel Evolution experience.