1. Main of the purpose of the Job
The HR Generalist will provide human resource service in all areas of HR and projects in the organisation. It will assist with developing and implementing HR initiatives focused on achieving business objectives and improving the effectiveness of the HR department.
2. Key Performance Areas
| HR Administration |
- Prepare Work-back agreement and submit to payroll
- Send out monthly birthday SMSs to employees
- Submission of data in terms of employment equity and skills development
- Ensure that invoices are paid as required and that finance and admin policies are complied with in the processing of invoices
- Ensure that the appropriate cost centre is allocated on each payment
- Maintain personnel files
- Maintain all documents in HR department (recruitment, remuneration etc)
- Generate standard letters of confirmation of employment as required
- Send employees a special message, greeting on their birthdays
- Undertake specific project assignments
- Respond to HR queries and needs as they arise and refer to HRBP
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| HR Generalist |
- Partner with Line Managers and provide comprehensive and holistic HR service on all aspects of the HR Value Chain.
- Ensure compliance to HR policies and good codes of practice on an on-going basis.
- Build capacity of line managers to manage HR issues on a day-to-day basis.
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| Recruitment |
- Coordination of advertisement drafting and placement
- Screening of applications and send shortlisted CV’s to HRBP’s
- Setting up interviews
- Participation in interviews
- Reference checking and EMPS
- Send regrets letters to unsuccessful candidates
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| Talent Management |
- Ensure skills development process is implemented as per legislation & business requirements.
- Ensure training plan & report is developed and submitted as required.
- Ensure employee training is implemented as per business plans and targets.
- Ensure positive on boarding experience of new staff.
- Ensure the implementation of the employee engagement plan.
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| Performance Management |
- Ensure effective and consistent implementation the performance management process as per timelines.
- Educate staff and management on performance management processes.
- Track the performance contracts and ensure that they are in place for all employees including new starters.
- Ensure that development needs have been identified and are being implemented according to plans and target.
- Ensure that non-performance is being addressed within a prescribed timeframe.
- Tracking of probation and confirmations for new employees.
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3. Qualifications and Experience
- Bachelor’s degree or equivalent in at least one of the following disciplines: Human Resources, Labour Relations, Organizational Development, and Industrial Psychology
- Minimum 2 years HR administrative experience
- Previous experience in working for NGO in HIV/AIDS environment will be advantage
- Computer literate, ( MS Office (Word, Excel and PowerPoint)
- Ability to learn and work independently
- Good problem-solving skills
- Organisational and administrative skills
- Ability to multitask and work under pressure
- Good communication and writing skills
