Anova Health Institute

Johannesburg

HTS Counsellor / Driver (MSM and TG Project)

1. Main Job Purpose To provide high quality HTS and outreach services in communities. Role Deliverables HIV Counselling and Testing Ensure HTS provided during outreach adheres to National Department of Health guidelines and policies. Provide integrated, holistic client-centred HTS with support from the Professional Nurse. Obtain informed written consent for HIV counselling and testing, TB and STI screening. Navigate HIV-positive clients to the nearest facilities. Ensure newly diagnosed clients are initiated on ART. Perform IQC and record as per SOP. Comply with HTS, waste management, and infection control guidelines. HTS Field Logistics Drive testing teams to sites as needed. Ensure adequate HTS supplies for outreach. Prevent misuse of company resources. Store testing supplies correctly in the field. Use cooler boxes for HTS supplies. Follow vehicle policy and keep records. Support supply management and temperature control of test kits. Trace and link ART and OST clients to care. Support viral load tracking in line with 95-95-95 goals. Assist with loading/unloading and collecting work materials. Ensure complete and accurate client data. Data Collection and Reporting Record data in DoH HTS register. Report high-quality HTS data daily. Address data queries within 24 hours. Monitor HTS data and ensure targets are met. Project Support Work Complete delegated administrative tasks. Maintain professional conduct. Build strong relationships with health facilities for linkage to care. Transport and Logistics Ensure safe and secure transit to and from outreach sites and offices. Manage the mobile clinic or work vehicle. Maintain fuel, mileage, and maintenance records. Load and unload field equipment (chairs, tents, generators, etc.). Handle vehicle items properly and report damages. Adhere to the National Road Traffic Act and Anova vehicle SOP. Stay updated with Anova’s vehicle policy. Drive self and team to work sites as required. Submit weekly vehicle inspection checklist and incident reports. Qualifications and Experience Grade 12 Qualification Valid Driver’s Licence with PDP. Minimum 3 years’ driving experience. Minimum 2 years’ experience in HIV/AIDS counselling and testing (HCT). Excellent communication and interpersonal skills. Time management skills. Ability to work independently with minimal supervision.

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Data Quality Officer (MSM and TG Project)

1. Main Job Purpose: The role of the Data Quality Monitor is responsible to verify, maintain and prepare Data for RSs, DOH and PR. To ensure that Data is accurately logged and processed. 2. Role Deliverables Data quality assessments Capture the data accurately from paper forms into a specific database according to Aurum-specific guidelines Track/log all paper forms received in-house in the in-house Tracking/Logging System Review paper forms for completeness, accuracy and consistency Verifying of data from papers forms with the Electronic Database Handle and store data accurately Respond to all internal queries from within the organisation about data deliveries and schedules Resolve data discrepancies Supervise all staff responsible for data collections Verify compiled monthly statistics Stakeholders management Liaise with all Stakeholders, when necessary, towards the achievement of Company and Departmental Goals Stakeholder engagement Represent Aurum in different PWUD platforms and Technical Working Groups (TWG). General Administration Create/maintain Data Files and appropriate Documentation Ensure that all Documents are filed according to Aurum’s SOP’s Perform all administrative duties for the data management department which may include: Managing office supplies Handling stationery requests Human Capital Management  Participate in proactive Team efforts to achieve departmental and company goals Adheres to all Data Management SOP’s, Guidelines and Confidential Agreements Company Strategic Intent  Comply with all safety policies, practices and procedures according to prescribed procedures and legislation Report all unsafe activities to Senior Management/Human Resources Adhere and maintain Decision making authority as allocated to the position Qualifications and Experience Diploma in Social Sciences, Development, Health, or similar discipline (IT / Data Management qualification preferred). At least 2 -3 years data capturing and monitoring Understanding of HIV/AIDS TB and other diseases Understanding of Key populations Valid Driver’s License Computer literate Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spread sheet, graphics

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Advocacy Officer- (MSM and TG Project)

1. Main Purpose of the Job The Human Rights Advocacy Officer is responsible for promoting, protecting, and advancing the human rights of key populations—specifically MSM and TG individuals—within HIV, public health, and community justice programs. The role involves leading advocacy initiatives, strengthening community empowerment, monitoring rights violations, and engaging government, civil society, and health stakeholders to ensure equitable access to services, legal protections, and non-discriminatory environments. The Advocacy Officer will also be responsible for supporting the advocacy and engagement of stakeholders and players in the district of programme implementation. Manage the engagement of stakeholders, advocacy within the district, sensitisation trainings, human rights defenders and the respective reporting on these issues. 2. Key Performance Areas Network and advocate for the human rights and needs of KPs Develop quarterly advocacy plans for the district and implement them. Apply risk and harm reduction principles in advocacy work. Advocate for the rights and needs of people who use drugs. Working with the programme team, play a key role in the networking and engagement with communities, district stakeholders such as the DoH, PCA and DAC, SAPS and DSD. Participate in meetings with programme team to discuss progress and address challenges to continuously improve engagement, advocacy and ensure seamless implementation. Identify service gaps for people who inject drugs (PWID), men who have sex with men (MSM), and transgender persons (TGP), and collaborate with the programme teamto develop strategies that address these gaps and incorporate them into the advocacy plan. Working with the programme team, ensure the implementation of the operational plan. Engage with and build the capacity of the drug network in the district. Represent the programme with integrity at meetings and engagements and respond to all programme requests from external parties. Sensitisation trainings Along with the programme team and peer educators, identify stakeholders in district to engage in sensitisation workshops. Conduct sensitisation workshops to stakeholders per quarter. Human rights defenders support and supervision  Attend the human rights defenders TOT. Support and monitor the collection of human rights violations per peer educators. Support peer educators in identifying MSM, TGP and PWUD in need of further psychosocial support. Reporting, Administration and Facilitation Support peer educators in completing the human rights tools correctly and accurately. Verify reports from peer educators on human rights violations. If applicable, write reports. Perform related office administration duties of the Programme. Personal development Participate in learning and development opportunities (trainings, workshops, information sessions etc.). Stay abreast of developments in the fields of HIV/AIDS, STIs and TB. Organisational Responsibilities Attend meetings, briefings, debriefing, staff meetings and other as directed to do so on a regular basis. Additional responsibilities delegated by managers from time to time. Represent the organisation with professionalism Education Any post-matric certifications in social work, community work or advocacy and communication will be advantageous Experience Minimum 2 years’ experience in advocacy/human rights or programming in the public health or HIV field. Experience in conducting trainings and workshops. Experience in community-based advocacy and community sensitization for PLHIV and/or key and vulnerable populations. Experience in identifying and engaging with community stakeholders Driver’s license (Code B)

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HR Coordinator

1.Main Purpose of the role To provide comprehensive, effective and holistic HR coordination support to the HR Department on all Human Resources functional outcomes. 2.Duties and Responsibilities HR Coordination Support the HR Department by providing comprehensive, holistic and effective HR coordination services on all HR functional outcomes. Support the HR Department to ensure compliance to HR policies and good codes of practice on an on-going basis. Timeous & effective communication of HR activities & requirements within the portfolio and other stakeholders. HR Projects and Initiatives Responsible for coordinating and contributing to HR projects and initiatives as may arise as part of the annual HR Workplan. Responsible for tracking of progress, reporting and stakeholder engagement on updates and progress. Employee Wellness and Benefits Support the development and annual implementation of the wellness framework and calendar. Monitor and report on the implementation of the various initiatives on the wellness framework and calendar. Coordinate, report on, and ensure compliance on the employee disability process, including engagement with the allocated service provider who managers the process. Coordinate and or assist disability committee with disability claims matters; disability tracker, follow up with death claims. HR Governance: Reporting and Meetings Generate monthly HR reports and other reports as required by the HR Department. Coordinate and support the governance process for Employment Equity meetings, training, reporting and tracking. Scheduling of HR Departmental meeting in line with the annual workplan. Responsible for minute taking and matters arising, as well as effective record keeping of HR Departmental meetings. Responsible for the generation and distribution of HR correspondence, including annual increase and performance incentive letters. General HR Duties Provide comprehensive and holistic HR Admin services to the HR team and programme on all aspects of HR from recruitment, Performance Management, Employee Relations etc, where required. Maintain all documents in HR department (recruitment, remuneration, study leave applications, attendance registers etc.). Respond to HR queries and needs as they arise and refer to the HR leadership when necessary.

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Finance Administrator

Main Purpose of the Role Under the supervision of the accountant, will aid and support bookkeepers and the accountant and will also be responsible for data capturing and generating electronic payments on the banking system. Duties and Responsibilities Payment Request Process: Management and Review SAGE Intacct Receive payment request forms from various projects and internal requesters (the Client). These include invoices or per diem forms such as travel vouchers etc. Immediately capture payment request details onto the shared payment tracker. Review the payment request to validate the accuracy and completeness of the supporting documentation and to ensure compliance with Anova’s financial standard operating procedures and donor requirements. Ensure payment information is consistent with invoice, invoices are signed, originals are attached, invoices contain VAT numbers, authorised signatories have signed off on the initial reviewer and amounts, and supplier details are correct. Where expenses are charged to the ERP system, ensure all approvals have been given. Remit the payment request back to the Client where material information requires correction, such as department codes etc. Correct payment requests where outstanding information is non-material, administrative or accounting in nature, such as, spelling errors etc. Check the form as per the appropriate delegation of authority. Fraxion  Monitor the invoice receipts box, i.e. “accounts@anova.co.za”. Receive invoices from the Client or invoice receipts box. Follow the subsequent process as set out herein.Verify the correctness of the name and signature at the ‘office approval’ field. Payment Request Process: Capturing Generate a bank payment file. Download the bank payment file and import it to Nedbank electronic banking system. In circumstances where the electronic import fails, complete the import manually. Send the payment request to the respective Grants for first-level approval and to the Finance Managers for second-level approval. Once the payment has been released, download the proof of payment. Send the proof of payment to the Client. Data Capturing Capture the relevant invoices and payment request details on the shared payment tracker file. Capture invoices on the SAGE Intacct system. Stakeholder Management Follow up with internal stakeholders / requesters on a daily basis. Communicate delays with internal stakeholders / requesters within reasonable time, such as compliance-related delays. Forward proofs of payment to the internal stakeholder / requester. Compliance Ensure that compliance deadlines are met within a period of 7 (seven) business days. Provide written explanations for any delays / deviations from the given time period i.e. 7 (seven) business days. All non-compliant issues as well as documents not on file need to be addressed and cleared within the payment process deadline period. Take proactive steps to ensure that the appropriate review has been undertaken (as set out above) before submitting payments to the bookkeeper or accountant Become familiar with ALL finance policies and procedures such as procurement, petty cash, payment processes etc. Minimum Qualifications and Experience Diploma in Accounting 3 years’ financial administrative experience Experience of the Nedbank Electronic banking system. Pastel Evolution experience.

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HR Business Partner

1. Main Job Purpose The HR Business Partner will provide human resource services in all areas of HR and projects in the organisation. It will assist with developing and implementing HR initiatives focused on achieving business objectives and improving the effectiveness of the HR department. 2. Key Performance Area HR Generalist/Business Partnering  Partner with Line Managers and provide comprehensive and holistic HR service on all aspects of the HR Value Chain. Ensure compliance to HR policies and good codes of practice on an on-going basis. Build capacity of line managers to manage HR issues on a day-to-day basis. Standard Operating Procedures & Compliance Ensure compliance and consistent application to HR policies and relevant labour legislation. Identify HR risks within the business and communicate interventions to reduce and rectify same. Build capacity of line & employees on policies & procedures as and when necessary. Ensure compliance and consistency of policies with EE policy. Talent Acquisition Ensure that talent is acquired in line with the organisational Employment Equity Plan and Targets. Ensure that authorised recruitment requisitions are submitted and comply with agreed resourcing plans in line with work plan and budget. Ensure that job profiles are clearly articulated with competencies identified and are filled appropriately. Ensure that reference & qualification checks are done and that line manager undertakes references for senior positions. Support & advise line manager in the negotiation around salary for new staff, ensuring that the new salary falls within the salary band for the grade and within budget before sending to the HR Manager for approval. Submit weekly recruitment report to the HR Manager. Talent Management Ensure skills development process is implemented as per legislation & business requirements. Ensure training plan & report is developed and submitted as required. Ensure employee training is implemented as per business plans and targets. Ensure positive on boarding experience of new staff. Ensure the implementation of the employee engagement plan. Performance Management Ensure effective and consistent implementation the performance management process as per timelines. Educate staff and management on performance management processes. Track the performance contracts and ensure that they are in place for all employees including new starters. Ensure that development needs have been identified and are being implemented according to plans and target. Ensure that non-performance is being addressed within a prescribed timeframe. Tracking of probation and confirmations for new employees. HR Administration Generate monthly HR reports and other reports as required by the HR Manager. Ensure that payroll documents are sent timeously. Ensure organograms are updated and current. Coordinate HR functions/projects as and when requested. 3. Qualifications and Experience Bachelor’s degree in at least one of the following disciplines: Human Resources, Labour Relations, Organizational Development, and Industrial Psychology Minimum 3 years of HR Generalist experience Demonstrated ability to creatively solve HR related problems. Ability to build strong working relationships across all levels of the organization. Computer Literacy and proficiency in MS Office Knowledge and experience working with BCEA, Employment Equity Act, Skills Development Act and Labour Law Innovative, organized, analytical, and data interpretation skills. In accordance with our Employment Equity goals and plan, preference will be given to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto. Preference will be given to persons with disabilities.

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Monitoring and Evaluation Officer

1. Main Job Purpose To provide efficient and quality data capturing services to the PWUD team. 2. Key Performance Areas Data Capturing, Verification, Quality Assurance and Processing Perform data quality assurance and implement quality control measures. Conduct monthly data verification and report findings. Ensure accurate and complete data capturing of electronic documents and databases. Safely store all captured data (paper-based and electronic). Collaborate with programme team to improve data quality and programme implementation. Monitoring and Evaluation Systems, Analysis, and Reporting Compile and submit weekly/monthly reports as required. Support program team with data analysis for implementation. Assist data capturers and program team with M&E system compliance. Train team on M&E web-based systems. Develop and implement M&E policies, procedures, data flows, and workplans. Networking, Activism and Community Engagement Assist with stakeholder engagements and networking. Represent the organisation externally. Prepare reports and presentations for external engagements. Performance Management Delegate responsibilities to ensure programme success. Manage and motivate Data Capturers. Conduct monthly data performance reviews. Provide data reviews during project meetings. Personal Development Participate in trainings, workshops, and information sessions. Stay updated on HIV/AIDS, STIs, and TB developments, especially for sex workers. Organisational Responsibilities Act as a role model for positive behaviour change. Attend meetings and staff sessions regularly. Represent the organisation professionally. Drive self and team to work sites as needed, following vehicle policy. Perform additional duties as assigned. Familiarise with Anova policies relevant to the role. 3. Qualifications and Experience Bachelor’s Degree in Social Sciences, Development, Health, or similar discipline (M&E qualification preferred). Valid Driver’s Licence (Code 10) with PDP. 3+ years’ experience in project monitoring and evaluation. Team management experience. Experience in HIV/AIDS prevention and support programming. Computer literacy (MS Excel, Word, PowerPoint). Experience with databases (online systems beneficial). Strong report-writing and communication skills. HR performance management and monitoring skills. High-level planning and organisational skills. In accordance with our Employment Equity goals and plan, preference will be given to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto. Preference will be given to persons with disabilities.

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HR Business Partner

Anova is an NGO that empowers people and changes lives. Good health and quality of life is what motivates us to provide healthcare solutions and support for those who need it most. Main Purpose of the role The HR Business Partner will provide human resource service in all areas of HR and projects in the organisation. It will assist with developing and implementing HR initiatives focused on achieving business objectives and improving the effectiveness of the HR department. 1. Duties and Responsibilities HR Generalist/Business Partnering  Partner with Line Managers and provide comprehensive and holistic HR service on all aspects of the HR Value Chain. Ensure compliance to HR policies and good codes of practice on an on-going basis. Build capacity of line managers to manage HR issues on a day-to-day basis. Standard Operating Procedures & Compliance Ensure compliance and consistent application to HR policies and relevant labour legislation. Identify HR risks within the business and communicate interventions to reduce and rectify same. Build capacity of line & employees on policies & procedures as and when necessary. Ensure compliance and consistency of policies with EE policy. Talent Acquisition Ensure that talent is acquired in line with the organisational Employment Equity Plan and Targets. Ensure that authorised recruitment requisitions are submitted and comply with agreed resourcing plans in line with work plan and budget. Ensure that job profiles are clearly articulated with competencies identified and are filled appropriately. Ensure that reference & qualification checks are done and that line manager undertakes references for senior positions. Support & advise line manager in the negotiation around salary for new staff, ensuring that the new salary falls within the salary band for the grade and within budget before sending to the HR Manager for approval. Submit weekly recruitment report to the HR Manager. Talent Management Ensure skills development process is implemented as per legislation & business requirements. Ensure training plan & report is developed and submitted as required. Ensure employee training is implemented as per business plans and targets. Ensure positive on boarding experience of new staff. Ensure the implementation of the employee engagement plan. Performance Management Ensure effective and consistent implementation the performance management process as per timelines. Educate staff and management on performance management processes. Track the performance contracts and ensure that they are in place for all employees including new starters. Ensure that development needs have been identified and are being implemented according to plans and target. Ensure that non-performance is being addressed within a prescribed timeframe. Tracking of probation and confirmations for new employees. HR Administration Generate monthly HR reports and other reports as required by the HR Manager. Ensure that payroll documents are sent timeously. Ensure organograms are updated and current. Coordinate HR functions/projects as and when requested. 2. Minimum qualifications and experience Bachelor’s degree in at least one of the following disciplines: Human Resources, Labour Relations, Organizational Development, and Industrial Psychology Minimum 3 years of HR Generalist experience Demonstrated ability to creatively solve HR related problems. Ability to build strong working relationships across all levels of the organization. Computer Literacy and proficiency in MS Office Knowledge and experience working with BCEA, Employment Equity Act, Skills Development Act and Labour Law Innovative, organized, analytical, and data interpretation skills. In accordance with our Employment Equity goals and plan, preference will be given to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto. Preference will be given to persons with disabilities.

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